Running a business might look glamorous and fun on the outside, but in reality, it is far from that. It is many sleepless nights and stresses that could destroy many people. The rewards are certainly worth it, but you need to have a system in place to make sure running your own company won’t affect your mental or physical wellbeing. The best thing you could do for the business is optimizing performance wherever possible. This will lead to improved productivity, and your employees will also be satisfied because you are not taking their time and effort for granted. Your mailroom is one of the main areas where you can improve performance, which is not something many companies do. Here’s how you can save time on your business’ mailing operations:

Know Your Target Audience 

Want to save time on your mailing operations? Know who it is you’re targeting. Sending out mail to 100 interested people who are invested in what you have to offer is much better than sending out mail to 10,000 people who wouldn’t even bother opening the package or envelope. This is why you need to have a customer profile that describes exactly the kind of person you’re after. It will save your employees a lot of time as they would only target specific individuals who might prove useful for the business. Consider your customer profile in terms of gender, age, location, and any other attributes that might affect your final choice.


Leverage Technology  

The best way to save time on anything is by leveraging technology, which has had a significant effect on our lives in terms of efficiency and increased productivity. So, how exactly does that happen with business mailing? According to the experts at, you should start by getting folder inserters for your mailroom. A folder inserter is a machine that works as an automatic letter folder and an envelope stuffer, too. This can save your business a lot of time, as your employees will not need to do those processes manually anymore. Folder inserters can also process large volumes of mail quite efficiently and quickly. 

One more solution you might want to consider is getting a franking machine. This one automatically prints your mark on your mail, as opposed to having employees manually add stamps to each outgoing package, which is quite time-consuming. Franking machines also save you a lot of money, not just time, since you get postage discounts and a ton of other benefits for using these machines

Track Data 

Even if you create the perfect customer profile, you still might not get the results you want. This can mean that you need to make some changes to that profile. In any case, you have to properly track data from your direct mail. To do that, you need to establish a system to monitor and analyze performance, just as you would with digital marketing means –– though it is easier with the latter since you get plenty of data through web analytics. You can track mailing data through a couple of different ways like creating unique sign-up codes or experimenting in isolated areas. This will help you get useful insight into what works and what needs to be changed.

Create a Mailing List 

The last thing you need for your business’ mailing operations is to randomly send out mail to anyone who fits the customer profile. You also don’t want to have returned mail because the person changed residence or something. This means that you have to create a mailing list using a service such as simplelists with all the people you want to target every month, and it has to be regularly updated. It should include more than their contact information; the people need to have expressed interest in what you have to offer. If they haven’t, remove them from the mailing list in the next update. That way, you will save time and streamline your direct mailing operations.

Learn From Digital Strategies 

While there are major differences between digital and direct marketing means, that doesn’t mean they are not connected. One of the best things you can do to optimize your direct mailing is to learn from your digital strategies. Find out what worked with people through online platforms, and try the same approaches with your direct mail. For instance, if your online audience expresses great interest in discounts and promotions, then you should include similar offers in your mailing efforts. 

From delivering to specific demographics to saving costs and expenses, direct mail has numerous advantages over other forms of advertising. In fact, business mailing can be one of the most successful parts of your company, but you need to manage it properly. If you optimize the operations, you will start seeing some outstanding results because people respond to direct mailing –– some even more so than digital marketing means.

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