Congratulations on the success of your dance studio! Now that the business is growing, you should think about ways to enhance your administrative and customer care processes. One way to position your business so it’s easier to take care of current clients and be prepared for more to come is purchasing the right business management software. Here are three of the most important reasons to make that purchase today.
Knowing Who’s Coming and Who’s Going
One of the things you’ve been tracking manually is when clients show up for lessons and when they leave. Up to this point, a simple sign-in sheet was fine. Later on, you would have an employee take the day’s sign-in sheet and enter the information into a customer database manually.
If you choose to purchase the right kind of business management software there will be no need to enter those comings and goings manually. As your clients arrive, they can use a touchscreen to log in and do the same when the get ready to leave. The data is automatically recorded and you will have no problem knowing who has shown up this week, how many lessons, were taken, and how the activity affects the billing.
Reaching Out to Your Clients and Others
The last time you did a special promotion, how did you connect with others? Was it mainly word of mouth and possibly a few advertisements on local media? While those are fine, how would you like to send out invitations to all your clients and other interested parties in minutes?
It’s not unusual for dance school software to include the ability to send out emails or texts about any upcoming events or special deals you want to promote. The software will make it easy to install a hot button on your website so people can opt into receiving those announcements. With your list in place, it will be easy to send out notifications, reminders about upcoming events, and even allow people to sign up for those events using any Internet-connected device.
Keeping Your Business Documents Organized
The right software will also make it easier to keep all your business records organized. From customer lists to marketing plans, there will be a place for everything. When it comes to the financials, the right software can be set up to generate invoices, email them or print out hard copies for the post, and even track the receipt of any electronic payments.
You’ll also find that the right software simplifies the process of paying business taxes on time. That’s important since you don’t want to deal with penalties for late payments. The same holds true for the taxes you withhold for your employees. Those must be forwarded to the right tax agencies on time in order for your records to be properly balanced.
The bottom line is that the right business management software will help you take care of these and other important tasks easier. That leaves more time to spend on doing what you love the best: teaching others to dance.